In today’s tech-driven world, employee teams telecommute and work from different parts of the world. Many global companies now allow employees to telecommute or work from a remote location or home. The benefits of a remote workforce stem from allowing employees to spend more time in their comfort zones, thereby enhancing productivity.
Although communication can be accomplished in numerous ways, from email to instant messaging and web conferencing, face-to-face interactions are still pivotal. Today, it is commonplace for teams to meet their remote counterparts via video conferencing platforms.
A conference call executed with everyone’s best interests in mind is the right way to accomplish those objectives with your remote team. Conferencing technologies allow meeting in the virtual space, saving time and money and offering flexibility in location and timing. This post discusses easy tips to make conference calls with remote teams productive and effective.
Keep it short and focused
Let’s not bore everyone to tears with corporate updates and policy changes and what-not. Send that information in an email (with bullet points for easy reading) and refer to the document to make your points. Use your conference calls to help your team members overcome obstacles, hash out ideas and help each other out.
Use the right video conferencing platform
You are responsible for making sure your conference call goes smoothly. Part of that is using the right technology. These days, cloud-based video conferencing offer businesses a license-based “always-available” communication service without the hassle of having on-premise servers and other infrastructure.
Have a clear plan and agenda
Plan an agenda and email it to everyone. It doesn’t have to be formal, but everyone should be aware of your discussion topics and prepared to contribute to the conversation. The agenda can be sent along with the meeting invite. Modern audio and video conferencing platforms feature calendar integrations built-in.
Make the call engage and interactive
Ask your teleworkers question, use their names and make them feel involved. The more they feel like they belong to the discussion, the more they’ll feel like offering ideas. You could also promote the usage of annotation tools available in today’s unified communication and collaboration platforms.