A Town Hall Business Meeting is an organization-wide business meeting in which an executive report is made and then employees or guests have an opportunity to ask questions and engage with business executives. Town Hall Business Meetings can be held in large conference rooms, corporate cafeterias, hotel ballrooms and across many time zones and continents.
Using video communications systems and a meeting moderator, business executives can hold Town Hall Business Meetings in multiple time zones at once. All employees get one message in a lively forum that comes close to the experience of having executives travel to each location. When employees have the opportunity to ask questions and to see and hear a live presentation, a Town Hall Business meeting comes alive and drives employee engagement.
Here, we share few tips to enhance Town Hall Business Meetings using technology. Read more to learn how to get employees engaged and motivated to make the most of their roles in the organization.
Celebrate the winners
Everyone likes getting awards — employee recognition is a cost-effective motivation booster that lets those awarded feel good about their work and help them align with the company’s mission and values.
Dress down the event
Employees like to hear from other people apart from the usual horde of senior managers. Including non-leadership presenters during company-wide town hall gatherings makes the meeting a lot less intimidating and seem a lot less biased. Not only does this allow different perspectives to be represented, it also creates a truer sense of transparency and openness in the organization.
Keep it simple
There’s nothing worse than going to a meeting and not being able to understand a word anyone is saying. Whether it be too many abbreviated tech terminologies or eye-straining slides, try to avoid overly complex topics for your all-hands meetings and keep the message simple, understandable and to the point.
Live stream the meeting
When you get into the hundreds or thousands of attendees, live streaming lets you extend the message beyond the big room since attendees can plug in from anywhere and get the same interactive and engaging experience as if they were there in person. Broadcasting a video stream is as simple as sending out a link that viewers can connect to the right from their web browsers.
Two-way conversation is key
Ensure meetings are always two-way conversations between presenters and attendees. You can send out the meeting agenda ahead of time so people come to the meeting prepared with questions. You can also conduct a Q&A during the presentation or just have question portal during the meeting. Many employees would like to speak up and this just might be the right occasion for them.
Record and share the event
Creating a video presence for your organization is easy. With the right technology, you can instantly generate a huge bank of video content. The video recordings can be used to show employees who are unable to attend town halls can tune in on their own time. Being able to access important company meetings online any time makes your company truly timeless. The videos can also be used to engage employees via newsletters, blogs, and photo/video galleries for internal viewing.